Email

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Study Skill 11.4 Email

Introduction

In today’s world, we live so much of our lives in the online, digital environment.  The original communication mode in this world was Email.  Today, there are countless other communication options, from text messages in WhatsApp to comments on an Instagram post. However, you don’t want to email a teacher the same way you might WhatsApp a friend.  Understanding and developing appropriate email habits and inbox-hygeine is an essential part of successful student and professional life.

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Key Ideas

  • Develop good email habits.  Don’t check your email every minute of the day, which is distracting, but do check it regularly and respond in a reasonable timeframe.
  • Think Twice: Carefully consider if email is the most appropriate mode of communication for your message.  Do not email angry, and when possible, meet in person or over the phone. Never send anything through email that you would not want to be public.
  • Be professional: Emails are not texts, facebook posts, or Instagram comments.  Email writing should be professional, clear, and concise, and more like a traditional letter.
  • Be careful: Email is often used to transmit viruses or to “phish” for your personal information or data.  Do not click on emails from those you don’t know or with subject lines that do not seem right to you.

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  • Your email will likely be something that is with you for a long time.  Be sure to set up a straightforward email using your name that you would be comfortable sharing with a teacher, parent, friend, or potential boss.
  • Go through your emails and “unsubscribe” to emails you do not need that are clogging up your inbox, or consider using a website like www.unroll.me Links to an external site. to help.
  • Visit www.mailmentor.io Links to an external site. .  Write a new email or copy and paste in old emails to get information and recommendations on how you can improve your emailing style and habits.